How to use Toursettle, task by task

From creating the session to closing it once everyone has paid. This is the core of a guide’s day.

1. Create the session. Go to Sessions → New Session, pick the tour and set the date and time. It starts as Scheduled.
2. Add attendants. Open the session and tap Add Attendant — enter the name, number of people, cash or card, and the booking source (a platform, or walk-in).
3. Confirm & remind. Mark who showed up with Confirm, and send a WhatsApp reminder to bookings that haven’t arrived with Remind.
4. Record what you collected. Enter the amount collected and any Notes about the tour.
5. Close the tour. When it’s over, close it — the session moves to Completed and its settlement is calculated automatically.

Every completed tour becomes a settlement with your share worked out. Here’s how to read them and get the monthly total.

1. Open your dashboard. The top cards show today’s sessions, pending settlements and this month’s earnings at a glance.
2. Go to Settlements. Each tour lists your guide amount and its state: Calculated → Confirmed → Paid.
3. Open one for the breakdown. You’ll see total collected, platform fees, the company’s share, and what you keep.
4. Get the monthly total. Period Summary groups everything by month — ideal for a quick month-end check.
5. Export it. Download any period as CSV or PDF, and filter by status (calculated / confirmed / paid) to show exactly what you need.

Give travelers a link to your profile and each tour, and let them tip you — no app or account needed on their side.

1. Open My Links. The Share section holds your public profile link and a card for each tour.
2. Send it. Share via WhatsApp in one tap, or copy the link to paste anywhere.
3. Your public profile. Travelers see your bio, languages and the contact/social links you chose to show.
4. Tips. Your Tip your guide buttons (PayPal, Revolut…) appear right on the profile and the tour card.

Everything on your public page comes from Settings — fill it once and keep it fresh.

1. Profile. Write your bio, add the languages you guide in, and your socials (Instagram, TikTok, website).
2. Get paid. Add your payout details — IBAN, PayPal, Revolut, Bizum — for tips and settlements.
3. Control visibility. Toggle exactly which fields appear on your public page.
4. WhatsApp templates. Save reusable messages with placeholders (tour name, date, meeting point, link) for fast reminders.
5. Alerts & password. Add a notification email if you want alerts sent somewhere other than your login email, and change your password any time under Security.

Toursettle tells you when something needs you — a new session, a change, a payment — in the app and by email. You decide what reaches you.

1. The bell. The bell in the top bar carries a count of unread notifications. Open it for your latest updates and tap one to jump straight to it.
2. What you’re told about. A session assigned to you, one that changed or was cancelled, an upcoming-tour reminder, and when a settlement is paid.
3. Choose your channels. In Settings → Notifications, switch each event on or off for in-app and email independently, then Save.
4. Reminders, your way. Tour reminders arrive automatically before each session — if they’re too much on a busy day, just turn Upcoming tour reminder off.

Two ways in — whichever your company set up — plus an easy reset if you forget your password.

1. With your email. Enter the email and password your admin gave you, and you’re in.
2. With your company link. If your admin shared a workspace link (/c/your-company), open it and sign in with just your username and password — no email needed.
3. Forgot your password? Tap Forgot your password? for a reset by email, or ask your admin to set a new one for you.

A one-time setup by the admin. Once this is in place, guides just run tours and everything else follows.

1. Add your countries & cities. Under Countries and Cities, add every place you operate in.
2. Create tours. Under Tours, add each tour — public or private VIP — with duration, capacity, language and meeting point.
3. Add providers. List your booking channels (platforms, walk-ins) under Providers.
4. Set commission rules. Define the company’s share % (28% by default) and any per-person fee per provider.
5. Invite your team. Under Users, add guides and admins; deactivate anyone who should no longer log in.

Add your guides and admins, hand them a login, and keep access tidy — all from Users.

1. Add people. Under Users, Create User for each guide or admin — name, email and role.
2. Share the login link. Copy the guide login link (/c/your-company) and send it — guides sign in there with just their username.
3. Reset a password. If someone’s locked out, set a temporary password for them from their row.
4. Turn access on or off. Deactivate anyone who should no longer log in — their history stays intact.

Admins put tours on the calendar and pick who runs each one. Guides then see their sessions and take it from there.

1. Open Sessions. Under Sessions you see every scheduled tour with its guide, date and status.
2. Create a session. Pick the tour, set the date & time, and assign the guide who’ll run it.
3. Track it. Status moves Scheduled → In progress → Completed; attendants and the collected amount fill in as the guide works.

When a tour completes, Toursettle works out the split automatically. You review it and release the payout.

1. It’s calculated for you. Each completed tour becomes a settlement — provider fees, the company 28% share, and the guide payout.
2. Confirm. Review the numbers in Settlements and hit Confirm on a Calculated payout.
3. Pay. Once you’ve sent the money, mark it Paid. The guide sees the status change in real time.
4. Watch the business. The Dashboard shows revenue and activity at a glance.

Toursettle installs like an app — full screen, its own icon, no app store.